MAIN EXHIBITOR APPLICATION
The deadline to apply is Saturday, May 5, 2018.
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Gallery Name *

Please enter the gallery name exactly how you want to be listed on future marketing materials. Remember to indicate all caps or lower case letters.
 
Director's Name(s) *

 
Director's email *

 
Gallery's Contact Name *

*Please provide the correct contact name for the point person from the gallery who will be handling fair related information.
 
Address: *

 
City: *

 
Zip Code: *

 
Phone: *

 
Cell: *

 
Gallery's website

 
Year gallery opened *

 
Participation in other art fairs

 
MAIN EXHIBITOR *

Please select below the booth size:

 
Description of your booth presentation and/or concept. *

(300 words maximum)
 
List of artist(s) to be shown at the fair. *

 
Application Images *

Applicant MUST submit a total of ten images (not including the booth illustration). Only the following formats are acceptable:
File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.

Please start here with Image 1
 
Image 2 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 3 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 4 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 5 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 6 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 7 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 8 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 9 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Image 10 *

File Type: JPEG
File Name: Please mark each image with the appropriate gallery and artist name
Resolution: 72 dpi (no compression)
Image Size: Images must be 72dpi and be between 750 pixels – 1500 pixels on the longest side Do not submit images that have the gallery logo, address, or header information included. These will not accepted and the gallery will be asked to resubmit the images.
 
Booth Illustration 1 *

JPEG Files. At least one required.
 
Booth Illustration 2

JPEG Files. At least one required.
 
Artist Bios *

File type: PDF File.
Please attached all CV's in just one file.
 
MECA 2018 | Terms and Conditions of Participation *

GENERAL
MECA 2018 is a project of Mercado Caribeño L3C (“MECA”). These Conditions of Participation govern the exhibitor’s participation in MECA 2018. MECA reserves the right to, at any time, issue other conditions, rules and regulations of participation.

SHOW DATES
MECA 2018 will take place Friday, November 16 – Monday, November 19, 2018 with the opening preview on Friday, November 16, 2018.

LOCATION

Antiguo Arsenal de la Marina Española
Calle La Puntilla
San Juan, PR 00901

ARTICLES ON EXHIBIT
— Painting
— Sculpture
— Works on Paper
— Photography
— Video
— Installation

ADMISSION TO EXHIBITION
MECA shall be the sole and final judge of all applications and may accept or reject applications in its sole discretion. The exhibitor guarantees that all information in his/her application is accurate and that all work submitted for exhibition is authentic. Admission will be confirmed in writing after June 1, 2018. MECA reserves the right to cancel any application that is accepted on the basis of false information or if the exhibitor fails to comply with these conditions, and the exhibitor will remain liable for the full booth rental and any additional charges incurred by MECA.

Exhibitors are obliged to use the booth for the duration of the fair and keep the booth sufficiently manned at all times during exhibition hours. The exhibitor will indemnify MECA, and hold MECA harmless, for and from any and all loss or damage incurred by MECA 2018 that is a result of any breach of these Conditions.

MECA shall be entitled to recover from exhibitor, MECA’s expenses and attorney’s fees in any action to enforce these Conditions. MECA has the right to require complete details of a proposed exhibit and reserves the right to prohibit the exhibition of any object, which does not meet the requirements of the exposition. If necessary, the removal of such objects will be at the sole risk and expense of the exhibitor.

ALLOCATION OF SPACE
Booth space and booth location at the exhibition will be allocated and determined by MECA at MECA’s discretion. MECA may, at its discretion, change the location of allocated space, as well as slightly alter the shape of the booth if circumstances demand. MECA reserves the right to rearrange the layout of unoccupied areas, and to alter entrances and exits to and from the exhibition space, halls and aisles.

CO-EXHIBITORS/BOOTH SHARING
No exhibitor may sublet his/her booth either entirely or partially. Products, exhibitors or individuals other than those specified in the exhibitor’s application may not be shown or advertised in the booth without written permission from MECA.

CONDITIONS OF PAYMENT
After acceptance, exhibitors will be required to pay the total booth fee. Payment for the first half will be due by July 1, 2018. Payment for the second half will be due August 1, 2018.

Payments are non-refundable unless MECA otherwise agrees in its discretion. Any exhibitor whose booth has not been paid by 5pm Eastern Standard Time on August 1, 2018, will not be permitted to exhibit; and in such event the MECA may cancel the exhibitor’s contract, reallocate the space and retain any payments made without any further liability or obligation to the exhibitor.

WITHDRAWAL FROM THE EXHIBITOR’S CONTRACT
Any exhibitor that has not occupied its space by 9:00am on Friday, November 16, 2018, will forfeit that space and MECA will claim full rights to that space and retain any payments made without any further liability or obligation to the exhibitor.

MECA 2018 Cancellation Policy: Exhibitors withdrawing from the contract are subject to a penalty charge. Any booth cancellations received on or before December 21, 2017 will result in 50% fee due to MECA. Cancellations received after July 1, 2018 will result in forfeiting to MECA 100% of the booth fee.

SECURITY
A security service for the show and the show areas will be provided 24-hours a day. Security service will commence the first day of installation and continue until the end of dismantling. Nevertheless, MECA shall not be liable for any loss or damage due to theft.

To maintain security, once set-up begins, nothing can be removed from the show premises unless accompanied by a merchandise and/or security pass, through the dismantling period. Only exhibitors may bring articles onto the premises throughout the duration of the show.

Exhibitor recognizes that by participating in MECA 2018, it assumes security risks that cannot be eliminated by security services provided by MECA. Security for individual booths is not included. Exhibitors are strongly advised to sufficiently protect all exhibition works and obtain adequate insurance coverage.

ELECTRICAL SERVICES
MECA will use its best efforts to provide common area lighting and electrical service, but shall not be liable for any loss or damage due to failure or interruption of service. No exhibitor is allowed to install his/her own power connections. Fire, safety and security regulations must be adhered to.

MAINTENANCE
MECA will be responsible for keeping the common areas of the show site clean. Each exhibitor is responsible for the maintenance of his/her booth and will leave the booth in the same condition in which it was found, reasonable wear and tear expected. Exhibitors will be charged a cleaning fee for any trash left in their booth or in the hallways of the fair. This includes any furniture items, pedestals, large pieces of wood, or other construction and/or packing materials. If you have a question about how to discard of something, please contact MECA show management.

All hanging devices must be removed from the wall when dismantling the booth. NO HOLES may be cut or drilled into the wall without prior consent of MECA. Exhibitors will be charged for any damages deemed excessive by show management.

INSURANCE AND EXEMPTION FROM LIABILITY
Each exhibitor is required to obtain insurance coverage for damage or loss to articles exhibited or to be exhibited, due to fire, theft, burglary, breakage, leakage, accident or water damage, and the risks of transport to and from the exhibitor’s booth space. The exhibitor assumes all risk of loss related thereto. MECA will not be liable to any exhibitor for any direct, incidental or consequential damages or loss to exhibitor or his/her/its property arising from or connected with exhibitor’s participation, except for damage or loss caused solely by the MECA’s gross negligence. Prior to admission to the show, each exhibitor will be required to sign a form releasing MECA, their agents and subcontractors from liability. Furthermore, the exhibitor shall indemnify and hold MECA harmless from and against any claim whatsoever for injury, loss or damage resulting from any act or omission of the exhibitor or its employees, agents, representatives, or subcontractors.

INSURANCE REQUIREMENTS

Mercado Caribeño L3C (MECA) requires that you also provide us with a Certificate of Insurance (COI) that serves as proof of General Liability Insurance, Umbrella Liability Insurance, Workers Compensation & Employer’s Liability Insurance, and Disability Benefits Insurance, as applicable. You can obtain this document from your insurance broker. The Certificate of Insurance should read as follows:

Insurance Coverages:
Insurance Coverage Type     Limits of Coverage
Commercial General Liability Insurance     Aggregate Limit: $2,000,000/Per Occurrence: $1,000,000
Umbrella Liability Insurance     Aggregate Limit: $2,000,000/Per Occurrence: $2,000,000
Workers Compensation Insurance & Employer’s Liability Insurance     Statutory
Disability Benefits Insurance     Statutory

Certificate Holder

Mercado Caribeño L3C (MECA)
RR 5 Box 8925
Bayamon, PR 00956

Terms & Conditions Requested
· Waiver of Subrogation applies to all Additional Insureds
· Blanket Contractual Liability applies to All Additional Insureds

GENERAL REMARKS
MECA is entitled in the case of compelling reasons or Acts of God to postpone, reschedule, shorten or extend the exhibition without liability or obligation to the exhibitor. MECA reserves the right to expel from the fair any exhibitor who violates the rules stated herein. The exhibitor will remain liable for the full amount of booth rental and any additional charges incurred.

Notwithstanding any conflict of law provisions, the laws of the City of San Juan and Puerto Rico shall be applicable to these Conditions and all matters arising from exhibitor’s participation in MECA 2018. Exhibitor agrees to the exclusive jurisdiction and venue for any legal proceedings related thereto solely in a Puerto Rico court or Federal District Court located in the Borough of San Juan. These Conditions and the Exhibitor’s Terms and Conditions are the final and exclusive agreement between MECA and the exhibitor.

January 2018
MECA International Art Fair 2018
Mercado Caribeño (MECA)
     
 
Submitting Payment *

Applicants must provide payment information to accompany this form. Online applications are not considered complete until the Payment Submission form has been submitted.
     
 
MECA 2018 Application Fee {{var_price}} *

* non-refundable
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Congratulations, you successfully submitted to MECA 2018.

Should you have any questions about your application or the selection process, please do not hesitate to contact us.

With kind regards,

-- Tony Rodríguez & Danny Baez | Directors & Co-founders
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